Charging Policy


This Charging policy has been compiled in line with DfE requirements and in accordance with
the relevant Education Acts.

The Governors maintain the right to free education for all.

There will be no charge for any activity taking place in school hours which is directly related to
the National Curriculum. However, parents from time to time, will be invited to consider making
a voluntary contribution to defray the anticipated cost of any appropriate activity related to the
Curriculum and taking place in school hours. Such activities deemed appropriate are:
  • cultural and aesthetic activities;
  • visits;
  • environmental and scientific investigations;
  • creative expression – including drama, music, handiwork and cookery.
Parents may also be asked for contributions towards damage or loss of equipment caused by pupil’s
inappropriate behaviour.


1. Written advanced notification will be sent to parents setting out details of activities and total
2. Voluntary contributions will be sought, but no child will be treated differently if parents are
unwilling to contribute.
3. In the case of insufficient funding prior notice will be given that the activity will not take place.

The School Governors have the right to charge for:

1. Activities that are provided wholly or mainly outside school hours, are ‘optional extras’ and
are not required to meet statutory Curriculum obligations.

2. Board and lodging for pupils on residential visits, whether in or out of school hours.

3. All instrumental, peripatetic music tuition will be charged at a rate to offset the cost to the

Should the estimated cost to parents or carers make it financially impossible for any pupil
to take part in any such activity they should contact the school. The costs for pupils whose
parents or parents’ partner is in receipt of State Benefits may be waived. Usually this will be
determined by the registration for Free School Meals. State benefits taken into consideration
  • Income Support
  • Income based Job Seekers Allowance
  • Child Tax Credit only (with a family income of less than £16,190 as assessed by HM Revenue & Customs)
  • National Asylum Seekers Support
  • Guarantee Element of State Pension Credit
  • Employments and Support Allowance - Income Related only

Deposits paid by parents and carers for trips and residential experiences will be non-refundable
unless other children take up the place, or the school is refunded by the organisation. All letters
asking for deposits will inform parents of this policy through the wording: “To secure a place on a
residential visit a deposit will be required. This deposit will be non-refundable unless another pupil

can be found to take up the place. However, if the trip is cancelled by the school, for example for
reasons outside our control, we will try to make a full refund wherever possible.”

Purchase of musical instruments
Students at LA schools who place educational orders for the purchase of musical instruments may
order through the school and so claim VAT relief. It is school policy that a cheque for the full amount
accompanies the order.

This policy will be reviewed annually.

Chair of Finance Committee


Chair of Governors


History of Charging Policy:

Date of last review: October 2011                    Subsidy for children on FSM applied to all criteria not just board
                                                                    and lodging on school visits. Update of criteria for FSM

Date of last review: May 2010:                        Updated annual income level for Child Tax Credit

Date of previous review: 03/09;                        Policy reviewed in light of revised guidance from DfES;
                                                                    amendments made to the section itemising State Benefits.

Policy first drafted:                                         March 2007.